8. Wellness Program
8.01 Both parties acknowledge the benefits of an effective wellness program. All employees are encouraged to participate in activities supported by Memorial’s wellness program and where operational requirements permit, departments are asked to facilitate access by providing flexibility in work schedules.
9. Joint Union Management Committee
9.01 A Joint Union Management Committee of not more than eight (8) persons composed of an equal number of representatives of the University and representatives of the Bargaining Unit shall be established in the University. The purpose of this Committee is to meet and confer on matters of mutual interest which are not properly the subject matter of a grievance or negotiations. Terms of reference shall include such things as safety and working conditions, local rules and regulations, efficiency and productivity, pay periods, Benefit Plans, and Workers’ Compensation.
9.02 The Employer shall be duly notified, in writing, as to the names of the Union’s committee members.
9.03 The Committee shall meet if and when the need arises but in any event, every four (4) months. Representatives of the Bargaining Unit on the above mentioned Committee shall not suffer a loss of pay as a result of attending meetings of this Committee held during working hours.
9.04 An Employer and a Union representative shall be designated as joint Chairpersons and shall alternate in presiding over the meetings.
9.05 The Committee shall have the power to make recommendations to the Union and the Employer with respect to its discussions and conclusions.
9.06 Minutes of each meeting of the Committee shall be prepared and signed by the joint Chairpersons and distributed to the members of the Committee within five (5) days of the close of the meeting.
10. Labour Management Relations
10.01 No employee or group of employees shall undertake to represent the Union at meetings with the Employer without the proper authorization of the Union. In order that this may be carried out, the Union will supply the Employer with the names of its officers. Similarly, the Employer will, if requested, supply the Union with a list of its supervisory or other personnel with whom the Union may be required to transact business.
10.02 The Union shall have the right at any time to have the assistance of its representatives when dealing or negotiating with the Employer.
10.03 All correspondence between the parties arising out of this Agreement or incidental thereto shall pass to and from the Director of Human Resources and/or designate and the Local Union President and/or designate.